Write clear work emails in English without rewriting every sentence

You know what the email needs to say. The difficult part is choosing English that sounds clear, polite and professional.

Get 78 complete email templates for asking, reminding, following up and saying no at work.

Get 78 Workplace Emails for €19

One-off payment. 57-page digital guide. Immediate access after purchase.

  • Complete emails, not separate phrases
  • Friendly, Neutral, Firm and Formal tone labels
  • Ready to copy, adapt and send
78 Workplace Emails guide shown on laptop, tablet and phone
does it sound familiar?

You know what to say. You are not sure how it should sound in English.

You need a document, but “Send me the file” feels too direct. You add more words, but now the email sounds unnatural and too formal.

Someone has missed a deadline. You do not know how to make your next reminder firmer without sounding angry.

You need to refuse a request or change a deadline, but every version you write sounds rude, weak or unclear.

Even a short email can take too long because you keep checking:

  • Does this sound polite?
  • Is it too formal?
  • Is my meaning clear?

This pack gives you a complete email for each situation, so you will never again have to translate every sentence.

The solution

Start with a complete email, not a blank page

You do not need to build the email from several phrases or work out how to connect every sentence.

  • A clear subject lineThe reader knows what the email is about before they open it.
  • A complete message in the right toneWritten for the person you are writing to.
  • The deadline or next actionSo the reader knows what happens next and when.
  • A suitable closingThe right sign-off for a colleague, manager or client.
Sample template pages from the 78 Workplace Emails guide
Subject: Follow-up — [document] due [deadline] Neutral

Hi [Name],

I am following up on my message of [date] about [document]. We need it before [deadline] so that [project] can move to the next stage.

Could you let me know when you expect to send it? If something is holding it up, tell me and I will see what we can adjust.

Best regards,
[Your name]

You can use the email immediately, but you also see how a real workplace message is structured in English. You learn how to open the email, make the request, choose the right tone and finish clearly.

Three simple steps

How to use the pack

1

Find the situation closest to yours

Choose the exact problem, such as asking for approval, following up after a missed deadline or refusing work outside your role.

2

Replace the words in square brackets

Add the real name, project, document, deadline and action.

3

Check the details and send the email

Remove any sentence you do not need. Check the names, dates and facts before sending.

The email still fits your situation because you add your own details. The English structure is already there.

Get the Complete Email Pack

One-off payment. Immediate access after purchase.

Harry, English teacher
The teacher behind the guide

Why you can rely on the English in this pack

Harry has taught English and workplace English for over 15 years. He knows that correct grammar is only one part of a good work email. You also need to know:

  • Whether the message sounds natural at work
  • Whether it is too direct or too formal
  • Which tone fits a colleague, manager or client
  • Which phrases are safest in an international workplace

Every template shows you when to use it and which tone fits the situation. Written by Harry, English teacher and host of Speak Better English with Harry.

What's inside

Find the exact email you need

Ask for something

  • Missing information
  • Help or advice
  • Approval
  • More time

Remind and follow up

  • No reply
  • A document is due
  • A deadline was missed
  • Another person’s delay is blocking your work

Say no or suggest a different option

  • You already have too much work
  • The deadline is not realistic
  • The work is outside your role
  • You can accept only part of the request

These are only some of the 78 workplace situations included in the guide.

The pack also includes

Everything you need to choose the right tone

Every email is labelled, so you can see at a glance which one fits the person and the situation.

Tone labels, notes and quick-reference pages from the guide
FriendlyClose colleagues
NeutralSafest internationally
FirmSecond follow-ups
FormalClients and seniors

Four tone labels

Friendly, Neutral, Firm and Formal labels help you choose English that fits the person and situation.

Editable placeholders

Add your own names, projects, documents and deadlines.

Language notes

See which phrases fit formal and informal situations and which options are safer internationally.

Quick-reference pages

Find subject lines, openings, next-step sentences and closings quickly.

What you receive for €19

  • 78 complete workplace email templates
  • Subject lines, full messages and closings
  • Friendly, Neutral, Firm and Formal tone labels
  • Editable placeholders and language notes
  • Quick-reference pages
  • Immediate access to the 57-page PDF guide
Get All 78 Email Templates for €19

One-off payment. No subscription.

FAQ

Questions before you buy

Are these complete emails or only example phrases?
They are complete emails. Each template includes a subject line, greeting, full message, next action and closing. You do not have to combine separate phrases yourself.
Is this pack for non-native professionals?
Yes. It is written for professionals who use English at work but are not always sure whether an email sounds too direct, too weak or too formal.
Do I need advanced English to use the pack?
No. The emails use clear workplace English. You need enough English to read the template and replace the details in square brackets.
Will the emails suit an international workplace?
Yes. Most templates use a safe, neutral tone. The pack also shows you when Friendly, Firm or Formal English is more suitable.
Can I use the emails with managers and clients?
Yes. The pack includes templates for colleagues, managers, clients, suppliers, senior people and external organisations.
Does this pack include English for meetings?
No. This pack focuses on complete workplace emails. For English you can use in face-to-face, Teams and Zoom meetings, see Speak Up in Meetings.
See Speak Up in Meetings
Is this an email-writing course?
No. It is a practical digital template pack. There are no video lessons. You find the situation, adapt the email and use it at work.
What format will I receive?
You will receive a 57-page PDF guide. You can open it on your computer, tablet or phone. Access is provided immediately after purchase.
Can I copy and paste the emails?
Yes. You can copy, adapt and use the templates in your own work emails. The guide is for your personal use and should not be shared or distributed.
Can I receive a refund?
Unfortunately, as this is a digital download, we cannot remove access after purchase. Please read the product details and contact us before buying if you are unsure whether the pack is suitable for you.
are you ready?

Keep the right English ready for your next work email

Choose the situation, add your details and send a clear, professional email.

Get 78 Workplace Emails for €19

One-off payment. Immediate digital access.

78 Workplace Emails Get it for €19